Timber scaling is the act of measuring the volumes of harvested timber products such as sawlogs, veneer logs, studwood, fuelwood, pulpwood and so on. The timber scaling process is carried out by weighing and/or stick scaling the products delivered using one of several standard log rules. This standardized scaling and measurement ensures that buyers and sellers of timber get their fair share of compensation and the market follows a consistent pricing pattern.
A scale house audit is an activity that reviews the scaling procedures, data entry procedures and inventory management process to assess risks associated with the scaling operation. This is an essential part of the timber supply chain that affects all involved parties starting from the woodlot owners, timberland owners, mill owners, contractors, and truckers.
How Does a Scale House Audit Work?
A scale house audit ensures that the individuals and companies responsible for wood scaling are in compliance with good business controls and best practices.
Let’s take a look at some of the key areas a scale house audit covers:
- First and foremost, all scales should be certified by the state as often as required by law and then all scalers should be sufficiently trained in the position to be able to handle all situations that may arise at the scale house. In some states, a scaler should have an existing scaling license.
- Verify that the correct measurement units and tools are being used for the scaling process.
- Verify that the scaler is familiar with any new techniques that may have been developed since the scaler was licensed.
- Verify that all scaling instruments are properly calibrated.
- Verify that the scaler is aware of the terms and conditions of the sale or purchase of the product being scaled.
- Verify and review the record books to check that scaling data is being maintained properly showing date, location, species, gross scale, deductions, net scale, and scaler’s name/license number.
- Verify the methodologies utilized to properly identify the owner of the wood, the delivery person and the contractor harvesting the wood.
- Determine the sight lines of the scaler and verify the product identification and quality review process.
- Review any video surveillance systems, test the sightlines, verify the view and the storage capacity of the DVR system
Scale House Audit Services
Having a scaling house audit conducted on a regular basis is essential in protecting your operations. So, get in touch with us today and one of our forestry audit experts will be there to assist you. We’re just a call away!